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--- ijoc-r_school_volunteers_procedures [2019/12/04 20:57]
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+++ ijoc-r_school_volunteers_procedures [2026/09/08 17:28] (current)
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 **Policy IJOC-R\\
 School Volunteers Procedures\\
-School Board Approved: June 18, 2018**
+School Board Approved: August 17, 2026**
-Volunteers are an important component to the success of our schools. However, for the safety of our students and staff, all volunteers will be required to complete a Volunteer Service Agreement prior to assignment in our schools. These agreements will be maintained on file in each school building and a copy will be maintained by Human Resources at the SAU Office.
+Volunteers are an important component to the success of our schools. However, for the safety of our students and staff, all volunteers will be required to complete a Volunteer Service Agreement prior to assignment in our schools. These agreements will be maintained on file in each school building and a copy will be maintained either on paper or in an electronic file at the SAU Office.\\
-Each school will be responsible for maintaining a current list of volunteers and must monitor the frequency of the volunteer’s service in the school. The list will contain the name, address, date of birth and volunteer category (coach, chaperone, classroom assistance, office assistance, etc.).
+Each school will be responsible for maintaining a current list of volunteers and must monitor the frequency of the volunteer’s service in the school. The list will contain the name, address, date of birth and volunteer category (coach, chaperone, classroom assistance, office assistance, etc.).\\
+The district has two classifications for volunteer service.\\
-The district has two classifications for volunteer service.
 **Supervised Volunteers**
+Supervised volunteers are defined as:\\
-Supervised volunteers are defined as:
+  * Visit the school infrequently (less than once per month)\\
+  * Serve during the school day within the school building\\
-  - Visit the school infrequently (less than once per month)
+  * Always supervised by a district employee\\
-  - Serve during the school day within the school building
-  - Always supervised by a district employee
-**Designated Volunteers**
-Designated volunteers are defined as:
-  - Serve on an on-going basis
+**Designated Volunteers**\\
-  - More than once per month
+Designated volunteers are defined as:
-  - Routine classroom volunteer
+  * Serve on an on-going basis - more than once per month
-  - Chaperones for field trip and off-campus events
+  * Routine classroom volunteer
-  - Provide direct services to students
+  * Chaperones for field trip and off-campus events
-  - Have duties involving one-to-one contact with students including, but not limited to:
+  * Provide direct services to students
-  - Tutors
+  * Have duties involving one-to-one contact with students including, but not limited to:
-  - Coaches
+  * Tutors
+  * Coaching Assistants\\
-**Criminal History Record Check**
+**Criminal History Record Check**\\
-All Designated Volunteers will be required to complete the Criminal History Record Check process (See Policy GBCD and GBCD-R). Upon submission of the required forms, Designated Volunteers will be allowed to serve contingent upon satisfactory results from criminal history record check.
-**Volunteer Service Agreements**
+All Designated Volunteers will be required to complete the Criminal History Record Check process (See Policy [[gbcd-r_criminal_history_records_check_procedures|GBCD]] and [[gbcd-r_criminal_history_records_check_procedures|GBCD-R]]). Upon submission of the required forms, Designated Volunteers will be allowed to serve contingent upon satisfactory results from criminal history record check with the exclusion of chaperoning for field trips and off-campus events.\\
-All volunteers are required to complete a service agreement. Volunteers serving in more than one school will be required to complete an agreement for each location. The approved volunteer period shall not exceed one school year.
+**Volunteer Service Agreements**\\
+All volunteers are required to complete an electronic service agreement each year. Volunteers serving in more than one school will be required to indicate each location on their service agreement. The approved volunteer period shall not exceed one school year plus the end of the September of the following school year.\\
-Volunteer Service Agreements will be maintained in the school for a period of one year following the end of service date. Service Agreements for Designated Volunteers will be forwarded to Human Resources to initiate the Criminal History Record Check process.
+Volunteers may be requested to complete their service agreements within a specified time frame for orderly assignment of volunteers and to allow sufficient time for Criminal History Record Checks for Designated Volunteers.\\
-**Volunteer Confidentiality Agreement**
+Volunteer Service Agreements will be maintained in the school for a period of one year following the end of service date. Service Agreements for Designated Volunteers will be forwarded to the related building Administrator or District Director. The proposed Designated Volunteer will receive instructions to initiate the Criminal History Record Check process.\\
-While performing volunteer services for the Jaffrey-Rindge Cooperative School District, I understand that I am bound by laws and policies which protect the privacy of student information I am given access to.  I agree to keep this information in the strictest confidence and recognize that the failure to do so may result in my being denied the opportunity to volunteer.
+**Volunteer Confidentiality Agreement**\\
+The volunteer will complete all required questions on the Volunteer Service Agreement. They shall sign and date the form which is then delivered (electronically) to the appropriate approver. The Agreement shall include the following language (which may, from time to time, be updated at the advice of legal counsel).\\
-Signature of Volunteer:\\
+In performing the specified volunteer service, I acknowledge:\\
-Date:
+  *
+  * that I am 18 years of age or older and know of no reason, medical or otherwise, which would prevent me from performing the tasks required;
+  * that I assume full responsibility for my own safety and the safety of others who might be affected by my actions or omissions. I hereby agree to release, defend, indemnify and hold harmless the Jaffrey-Rindge Cooperative School District, its agents, employees, and officers, from any and all claims of illness, bodily injury, personal injury, or property damage, occurring to me or to others, arising from my negligent, reckless, wanton or intentional conduct while participating in this activity.
+  * that I will perform the volunteer service in compliance with the standards and specifications established, or approved, by the Jaffrey-Rindge Cooperative School District, and understand that district officials have the right to suspend or terminate service;
+  * that I will not interrupt or disturb classrooms or teachers while I am here to volunteer. If I need to speak to a teacher, I will follow procedure and schedule an appointment;
+  * that I agree to maintain the privacy and confidentiality of student information; shall comply with FERPA and all district policies, procedures and rules; will not repeat any/all conversations that I may hear in regard to any student; and
+  * certify that I have never been convicted of a criminal offense and have never been arrested for any offense involving sexual misconduct or moral turpitude.
-Signature of District Designee (superintendent, Principal, etc.):\\
+**District Policy History:**\\
-Date:
+First reading: August 3, 2026\\
+Second reading/adopted: August 17, 2026\\
+**District revision history:** Approved June 18, 2018; Revised July 21, 2025.\\
 {{ ::ijoc-r_school_volunteers_procedures.pdf |Download}}\\
 [[section_i|Section I]]\\
 [[start|Policy Manual]]

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