daf_administration_of_federal_grants
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| **Policy DAF** \\ | **Policy DAF** \\ | ||
| **Administration of Federal Grants** \\ | **Administration of Federal Grants** \\ | ||
| - | **School Board Approved: April 19, 2021** \\ | + | **School Board Approved: August 17, 2026** \\ |
| - | This Policy includes “sub-policies” relating to specific provisions of the Uniform Administrative Requirements for federal Awards issued by the U.S. Office of Budget and Management. Those requirements, which are commonly known as Uniform Grant Guidance (“UGG”), are found in Title 2 of the Code of Federal Regulations (“CFR”) part 200. The sub-policies include:\\ | + | This Policy includes “sub-policies” relating to specific provisions of the Uniform Administrative Requirements for Federal Awards issued by the U.S. Office of Budget and Management. Those requirements, which are commonly known as Uniform Grant Guidance (“UGG”), are found in Title 2 of the Code of Federal Regulations (“CFR”) part 200. The sub-policies include:\\ |
| - | * DAF-1: Allowability\\ | + | * [[daf-1_administration_of_federal_grants_-_allowability|DAF-1: Allowability]]\\ |
| - | * DAF-2: Cash Management and Fund Control \\ | + | * [[daf-2_administration_of_federal_grants_-_cash_management_and_fund_control|DAF-2: Cash Management and Fund Control]] \\ |
| - | * DAF-3: Procurement \\ | + | * [[daf-3_administration_of_federal_grants_-_procurement|DAF-3: Procurement]] \\ |
| - | * DAF-4: Procurement – Additional Provisions Pertinent to Food Service Program\\ | + | * [[daf-4_administration_of_federal_grants_-_procurement_additional_provisions_pertinent_to_food_service_program|DAF-4: Procurement – Additional Provisions Pertinent to Food Service Program]]\\ |
| - | * DAF-5: Conflict of Interest and Mandatory \\ | + | * [[daf-5_administration_of_federal_grants_-_conflict_of_interest_and_mandatory_disclosures|DAF-5: Conflict of Interest and Mandatory]] \\ |
| - | * DAF-6: Inventory Management – Equipment and Supplies Purchased with Federal Funds \\ | + | * [[daf-6_administration_of_federal_grants_-_inventory_management_equipment_and_supplies_purchased_with_federal_funds|DAF-6: Inventory Management – Equipment and Supplies Purchased with Federal Funds]] \\ |
| - | * DAF-7: Travel Reimbursement with Federal Funds \\ | + | * [[daf-7_administration_of_federal_grants_-_travel_reimbursement|DAF-7: Travel Reimbursement with Federal Funds]] \\ |
| - | * DAF-8: Accountability and Certifications \\ | + | * [[daf-8_administration_of_federal_grants_-_accountability_and_certifications|DAF-8: Accountability and Certifications]] \\ |
| - | * DAF-9: Time and Effort Reporting/Oversight \\ | + | * [[daf-9_administration_of_federal_grants_-_time-effort_reporting_and_oversight|DAF-9: Time and Effort Reporting/Oversight]] \\ |
| - | * DAF-10: Grant Budget Reconciliation \\ | + | * [[daf-10_administration_of_federal_grants_-_grant_budget_reconciliation|DAF-10: Grant Budget Reconciliation]] \\ |
| - | * DAF-11: Sub-Recipient Monitoring and Management\\ | + | * [[daf-11_administration_of_federal_grants_-_sub-recipient_monitoring_and_management|DAF-11: Sub-Recipient Monitoring and Management]]\\ |
| + | * [[daf-12_reporting_on_real_property|DAF-12 Administration of Federal Grant Funds – Reporting on Real Property]]\\ | ||
| + | * [[daf-13_whistleblower_protections:notifications_rights_remedies|DAF-13 Whistleblower Protections: Notifications, Rights & Remedies]]\\ | ||
| - | NOTICE: Notwithstanding any other policy of the District, all funds awarded directly or indirectly through any federal grant or subsidy programs shall be administered in accordance with this policy, and any administrative procedures adopted implementing this policy. The Board accepts federal funds, which are available, provided that there is a specific need for them and that the required matching funds are available. The Board intends to administer federal grant awards efficiently, effectively and in compliance with all requirements imposed by law, the awarding agency and the New Hampshire Department of Education (NHDOE) or other applicable pass-through entity.\\ | + | NOTICE: Notwithstanding any other policy of the District, all funds awarded directly or indirectly through any Federal grant or subsidy programs shall be administered in accordance with this Policy, and any administrative procedures adopted implementing this Policy.\\ |
| - | This policy establishes the minimum standards regarding internal controls and grant management to be used by the District in the administration of any funds received by the District through federal grant programs as required by applicable New Hampshire and federal laws or regulations, including, without limitation, the UGG. \\ | + | The Board accepts Federal funds, which are available, provided that there is a specific need for them and that the required matching funds are available. The Board intends to administer federal grant awards efficiently, effectively and in compliance with all requirements imposed by law, the awarding agency and the New Hampshire Department of Education (NHED) or other applicable pass-through entity.\\ |
| - | The Board directs the superintendent and business administrator to develop, monitor, and enforce effective administrative procedures and other internal controls over federal awards as necessary in order to provide reasonable assurances that the District is managing the awards in compliance with all requirements for federal grants and awards. Systems and controls must meet all requirements of federal and/or law and regulation and shall be based on best practices. The superintendent is directed to assure that all individuals responsible for the administration of a federal grant or award shall be provided sufficient training to carry out their duties in accordance with all applicable requirements for the federal grant or award and this policy. To the extent not covered by this policy, the administrative procedures and internal controls must provide for: \\ | + | This policy establishes the minimum standards regarding internal controls and grant management to be used by the District in the administration of any funds received by the District through Federal grant programs as required by applicable NH and Federal laws or regulations, including, without limitation, the UGG.\\ |
| - | * Identification of all federal funds received and expended and their program source.\\ | + | The Board directs the Superintendent and/or designee to develop, monitor, and enforce effective administrative procedures and other internal controls over Federal awards as necessary in order to provide reasonable assurances that the District is managing the awards in compliance with all requirements for Federal grants and awards. Systems and controls must meet all requirements of federal and/or state law and regulation and shall be based on best practices.\\ |
| - | * Accurate, current, and complete disclosure of financial data in accordance with federal requirements.\\ | + | |
| - | * Records sufficient to track the receipt and use of funds.\\ | + | |
| - | * Effective control and accountability over assets to assure they are used only for authorized purposes.\\ | + | |
| - | * Comparison of expenditures against budget.\\ | + | |
| - | **Legal References:**\\ | + | The Superintendent is directed to assure that all individuals responsible for the administration of a Federal grant or award shall be provided sufficient training to carry out their duties in accordance with all applicable requirements for the federal grant or award and this policy.\\ |
| - | //42 USC 1751 – 66 National School Lunch Act \\ | + | |
| - | 2 C.F.R. Part 180 \\ | + | |
| - | 2 C.F.R. Part 200 \\ | + | |
| - | 200.0 - 200.99; 200.305; 200.313(d); 200.317-.326; 200.403-.406; 200.413(a)-(c); 200.430; 200.431; 200.458; 200.474(b)\\ | + | |
| - | 200 Appendix II \\ | + | |
| - | 7 CFR Part 210 \\ | + | |
| - | 210.16; 210.19; 210.21; 215.14a; 220.16// | + | |
| - | {{daf_administration_of_federal_grants.pdf |Download}}\\ | + | To the extent not covered by this Policy, the administrative procedures and internal controls must provide for:\\ |
| + | |||
| + | * identification of all federal funds received and expended and their program source; | ||
| + | * accurate, current, and complete disclosure of financial data in accordance with Federal requirements; | ||
| + | * records sufficient to track the receipt and use of funds; | ||
| + | * effective control and accountability over assets to assure they are used only for authorized purposes and | ||
| + | * comparison of expenditures against budget.\\ | ||
| + | |||
| + | As the content of this policy reflects and is primarily comprised of content required under state and Federal laws, regulations, and guidance, this policy may be amended or revised at the first meeting the change(s) is/are considered by the Board without the normal requirement of two “readings” as provided in Board [[bgb_policy_adoption|policy BGB]]. | ||
| + | |||
| + | **District Policy History:**\\ | ||
| + | First reading: August 3, 2026\\ | ||
| + | Second reading: August 17,2026\\ | ||
| + | **District revision history:** Approved April 19, 2021; Revised December 2, 2024\\ | ||
| + | |||
| + | {{policy_daf_administration_of_federal_funds.pdf |Download}}\\ | ||
| [[section_d|Section D]]\\ | [[section_d|Section D]]\\ | ||
| [[start|Policy Manual]] | [[start|Policy Manual]] | ||
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