ehb-r_procedures_for_general_records
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ehb-r_procedures_for_general_records [2019/11/25 22:11] wiki |
ehb-r_procedures_for_general_records [2023/04/11 19:10] wiki |
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| **Policy EHB-R\\ | **Policy EHB-R\\ | ||
| - | Data Storage and Record Retention Procedures\\ | + | Records Retention Schedule\\ |
| School Board Approved: December 16, 2010** | School Board Approved: December 16, 2010** | ||
| - | **Procedure for General Records:** | + | **Procedure for General Records**\\ |
| - Check the retention schedule before disposing of documents/records. If the document/record is not listed, consult with the Business Office before disposing of the document/record. If necessary the New Hampshire Department of Education, other appropriate agency, or legal counsel will be contacted for guidance. | - Check the retention schedule before disposing of documents/records. If the document/record is not listed, consult with the Business Office before disposing of the document/record. If necessary the New Hampshire Department of Education, other appropriate agency, or legal counsel will be contacted for guidance. | ||
| - Records, including electronic files, will be maintained in accordance with the retention schedule. | - Records, including electronic files, will be maintained in accordance with the retention schedule. | ||
| Line 16: | Line 15: | ||
| - State law requires schools to transfer records when a student enrolls in another school in the state. A copy of the records that were forwarded to the new school will be retained in accordance with the retention schedule. | - State law requires schools to transfer records when a student enrolls in another school in the state. A copy of the records that were forwarded to the new school will be retained in accordance with the retention schedule. | ||
| - | **Records Retention Schedule:** | + | **Records Retention Schedule**\\ |
| Annual Audit - Permanent\\ | Annual Audit - Permanent\\ | ||
| Annual Report - Permanent\\ | Annual Report - Permanent\\ | ||
| Line 140: | Line 138: | ||
| Student Records: Grades - Permanent\\ | Student Records: Grades - Permanent\\ | ||
| - | *Complete and accurate records of student’s attendance and scholarship must be permanently kept and safely stored in a fire-resistant file, vault or safe. | + | *Complete and accurate records of student’s attendance and scholarship must be permanently kept and safely stored in a fire-resistant file, vault or safe. \\ |
| - | + | ||
| - | **Student Records -- Special Needs:** | + | |
| - | All records should be maintained until the student reaches the age of 27. Records should be maintained permanently if the district has reason to suspect that the student poses high risk for litigation or student is chronically mentally incompetent. | + | **Student Records -- Special Needs**\\ |
| + | All records should be maintained until the student reaches the age of 27. Records should be maintained permanently if the district has reason to suspect that the student poses high risk for litigation or student is chronically mentally incompetent. \\ | ||
| {{ ::ehb-r_procedures_for_general_records.pdf |Download}}\\ | {{ ::ehb-r_procedures_for_general_records.pdf |Download}}\\ | ||
| [[section_e|Section E]]\\ | [[section_e|Section E]]\\ | ||
| [[start|Policy Manual]] | [[start|Policy Manual]] | ||
ehb-r_procedures_for_general_records.txt · Last modified: 2023/04/11 19:15 by wiki
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