ehb-r_procedures_for_general_records
Differences
This shows you the differences between two versions of the page.
| Both sides previous revision Previous revision Next revision | Previous revision Last revision Both sides next revision | ||
|
ehb-r_procedures_for_general_records [2019/11/25 22:05] wiki |
ehb-r_procedures_for_general_records [2023/04/11 19:10] wiki |
||
|---|---|---|---|
| Line 1: | Line 1: | ||
| **Policy EHB-R\\ | **Policy EHB-R\\ | ||
| - | Data Storage and Record Retention Procedures\\ | + | Records Retention Schedule\\ |
| School Board Approved: December 16, 2010** | School Board Approved: December 16, 2010** | ||
| - | **Procedure for General Records:** | + | **Procedure for General Records**\\ |
| - Check the retention schedule before disposing of documents/records. If the document/record is not listed, consult with the Business Office before disposing of the document/record. If necessary the New Hampshire Department of Education, other appropriate agency, or legal counsel will be contacted for guidance. | - Check the retention schedule before disposing of documents/records. If the document/record is not listed, consult with the Business Office before disposing of the document/record. If necessary the New Hampshire Department of Education, other appropriate agency, or legal counsel will be contacted for guidance. | ||
| - Records, including electronic files, will be maintained in accordance with the retention schedule. | - Records, including electronic files, will be maintained in accordance with the retention schedule. | ||
| Line 16: | Line 15: | ||
| - State law requires schools to transfer records when a student enrolls in another school in the state. A copy of the records that were forwarded to the new school will be retained in accordance with the retention schedule. | - State law requires schools to transfer records when a student enrolls in another school in the state. A copy of the records that were forwarded to the new school will be retained in accordance with the retention schedule. | ||
| - | **Records Retention Schedule:** | + | **Records Retention Schedule**\\ |
| Annual Audit - Permanent\\ | Annual Audit - Permanent\\ | ||
| Annual Report - Permanent\\ | Annual Report - Permanent\\ | ||
| Line 108: | Line 106: | ||
| Interview Documents (Employed) - Term of employment \\ | Interview Documents (Employed) - Term of employment \\ | ||
| Interview Documents (Not Employed) - 3 years \\ | Interview Documents (Not Employed) - 3 years \\ | ||
| - | Letters of Recommendations | + | Letters of Recommendations (Employed) - Term of employment \\ |
| - | Employed Term of employment | + | Letters of Recommendations (Not Employed) - 3 years \\ |
| - | Not Employed 3 years | + | Medical Benefits Application - Term of employment \\ |
| - | Medical Benefits Application Term of employment | + | Medical Examinations - Term of employment \\ |
| - | Medical Examinations Term of employment | + | Payroll Deduction Authorizations - Term of employment \\ |
| - | Payroll Deduction Authorizations Term of employment | + | Re-employment Letter of Assurance - 1 year \\ |
| - | Re-employment Letter of Assurance 1 year | + | Requests for Leaves - 6 years \\ |
| - | Requests for Leaves 6 years | + | Retirement Application - Term of employment \\ |
| - | Retirement Application Term of employment | + | Separation from Employment Form/Letter - 6 years \\ |
| - | Separation from Employment Form/Letter 6 years | + | Staff Development: District Plan - Permanent \\ |
| - | Staff Development | + | Staff Development: Employee Professional Development Plan - Term of employment \\ |
| - | District Plan Permanent | + | Staff Development: Employee Professional Development - Term of employment \\ |
| - | Employee Professional Development Plan Term of employment | + | Substitute Lists - 6 years \\ |
| - | Employee Professional Development Term of employment | + | Transcripts (Employed) - Term of employment \\ |
| - | Documentation/Correspondence | + | Transcripts (Not Employed) - 3 years \\ |
| - | Substitute Lists 6 years | + | Student Records: Accident Reports - 6 years after age of maturity \\ |
| - | Transcripts | + | Student Records: Child Labor Permits - 1 year \\ |
| - | Employed Term of employment | + | Student Records: Co-curricular Activities - Term of enrollment \\ |
| - | Not Employed 3 years | + | Student Records: Disciplinary Records - Term of enrollment \\ |
| - | Student Records | + | Student Records: Early Dismissal Forms - 1 year \\ |
| - | Accident Reports 6 years after age of maturity | + | Student Records: Emergency Information Forms - 1 year \\ |
| - | Child Labor Permits 1 year | + | Student Records: Health and Physical Records - Term of enrollment \\ |
| - | Co-curricular Activities Term of enrollment | + | Student Records: Immunization Records - Term of enrollment \\ |
| - | Disciplinary Records Term of enrollment | + | Student Records: Insurance Forms - Term of enrollment \\ |
| - | Early Dismissal Forms 1 year | + | Student Records: Medical Reports - Term of enrollment \\ |
| - | Emergency Information Forms 1 year | + | Student Records: Post High School Placement - 6 years \\ |
| - | Health and Physical Records Term of enrollment | + | Student Records: Registration Forms - Term of enrollment \\ |
| - | Immunization Records Term of enrollment | + | Student Records: Scholarship Information* - Permanent \\ |
| - | Insurance Forms Term of enrollment | + | Student Records: Assessment Results - Permanent \\ |
| - | Medical Reports Term of enrollment | + | Student Records: Attendance* - Permanent \\ |
| - | Post High School Placement 6 years | + | Student Records: Grades - Permanent\\ |
| - | Registration Forms Term of enrollment | + | |
| - | Scholarship Information* Permanent | + | |
| - | Transcripts | + | |
| - | Assessment Results Permanent | + | |
| - | Attendance* Permanent | + | |
| - | Grades Permanent | + | |
| - | *Complete and accurate records of student’s attendance and scholarship must be permanently kept and safely stored in a fire-resistant file, vault or safe. | + | *Complete and accurate records of student’s attendance and scholarship must be permanently kept and safely stored in a fire-resistant file, vault or safe. \\ |
| - | Student Records – Special Needs All records should be maintained until the student reaches the age of 27. Records should be maintained permanently if the district has reason to suspect that the student poses high risk for litigation or student is chronically mentally incompetent. | + | |
| + | **Student Records -- Special Needs**\\ | ||
| + | All records should be maintained until the student reaches the age of 27. Records should be maintained permanently if the district has reason to suspect that the student poses high risk for litigation or student is chronically mentally incompetent. \\ | ||
| + | {{ ::ehb-r_procedures_for_general_records.pdf |Download}}\\ | ||
| [[section_e|Section E]]\\ | [[section_e|Section E]]\\ | ||
| [[start|Policy Manual]] | [[start|Policy Manual]] | ||
ehb-r_procedures_for_general_records.txt · Last modified: 2023/04/11 19:15 by wiki
Page Tools
Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International
